Assessment PROCESS and FORMS
Thank you for the honor of having us be a part of your journey. We are grateful! Please carefully read about the assessment process and policies below. Let us know if you have any questions.
As part of the assessment process, we evaluate all areas, including strengths and areas that have been causing difficulty or might be significant to better understand.
assessment process
1. You fill out our intake forms
2. You complete some initial screeners and questionnaires, and share with us any relevant documents you would like us to review (past evaluations, educational documents, etc.)
3. You hear directly from a psychologist about scheduling the first appointment
4. You meet with the psychologist for face-to-face interview sessions.
5. The psychologist will interview any authorized outside observers (which is typically done by sending a questionnaire and/or screener via email) and spend time analyzing all of the information and writing the report.
6. You meet with the psychologist for a final feedback session, usually for an hour, to go over the report, diagnoses, and recommendations.
7. You are connected with our Care Coordinator, Lauren, to discuss next steps regarding support services, including individual, family, or couples therapy, life coaching, ADHD coaching, and psychiatric referrals if needed.
Scheduling
Currently, we are accepting new clients with NO WAITLIST and can get started with your assessment as soon as we receive your intake forms, which you can download at the bottom of this page.
We are doing all assessments virtually. Some pediatric assessments are offered in person in California.
Fees
The assessment ranges from 6-12 hours at the rate of $400/hour. As such, the cost for an evaluation ranges from $2,400 - $4,800 depending on the amount of time required (i.e., record review of any prior evaluations/diagnoses, duration of test administration, outside observer interviews, analysis and report writing, etc.).
billing
Payment is due twice per month, once mid-month and again at the end of the month, via credit card.
A copy of the final written report will be provided once all assessment dues have been paid in full.
Insurance and Reimbursement
We do not accept insurance directly. This means that you pay us directly for the services we provide, and then you may be eligible for partial or full reimbursement from your insurance.
Typically, HMO plans will not reimburse you for out-of-network services, so if you are not willing to pay out of pocket, you will need to find an in-network diagnostician who accepts your insurance directly. If you have a PPO plan, it is likely that you have out-of-network coverage and will receive partial or full reimbursement.
We recommend calling your insurance provider prior to getting started so you can find out exactly what percentage of out-of-network assessment services will be reimbursable. Here are some helpful questions to ask your insurance provider about your out-of-network benefits:
Does my coverage include out-of-network providers?
Do I need a referral from my primary care physician (PCP) to get an out-of-network assessment?
What is my deductible? Has it already been met? Do I need to meet my deductible prior to receiving any coverage for out-of-network mental health services?
You can ask your insurance provider about the reimbursement rate for specific services. The first hour of psychological evaluation is billed using the CPT code 96130, and each additional hour needed to complete the service is billed with the add-on code 96131.
Your insurance provider may also ask for a diagnostic code. If you are submitting a superbill for reimbursement prior to the completion of your assessment and there is no pre-existing diagnosis, we will use the preliminary diagnostic code "F43.20: Mild Adjustment Disorder." If you are submitting your superbill to insurance after the completion of the assessment, your diagnostic codes will directly correspond with the results of the assessment.
Ready to get started? Please download and complete the Assessment Intake forms below
When you are finished, please Email your forms to our care coordinator, lauren, at lauren@spectrumservicesnyc.com
next steps
Once we receive your intake forms, we will be in touch if we need any further information from you. Then, you will hear directly from a psychologist on our assessment team to schedule your first session.
We are extremely excited to have you work with us and look forward to treating you with the utmost respect, professionalism, and transparency as we embark on this journey together. We understand it takes a lot of courage and can be difficult and stressful to reach out and take this initial step toward understanding oneself. With this in mind, we want you to be informed with every step and encourage you to ask any questions you may have along the way.
We pride ourselves on having an eclectic group of dynamic, experienced, and highly educated professionals in the field of psychology; but most importantly, those who are kind, caring, and sensitive to your individual needs. They are ready to guide you through every step toward a comprehensive, skilled, and valid assessment, drawing from their extensive backgrounds and research in the field.
We pride ourselves on having an eclectic group of dynamic, experienced, and highly educated professionals in the field of psychology; but most importantly, those who are kind, caring, and sensitive to your individual needs. They are ready to guide you through every step toward a comprehensive, skilled, and valid assessment, drawing from their extensive backgrounds and research in the field.